Office Administrator & Executive Secretary (Arab Nationality)

About the role

KJ Media is looking for an Office Administrator and Executive Secretary based in its Doha office, reporting to the Managing Director and General Manager. The role keeps the office running smoothly and gives the leadership team dependable day-to-day support, from administration and correspondence to collecting outstanding client payments and managing appointments. It is a full-time, office-based position with field visits for client collections, open only to candidates of Arab nationality.

Key responsibilities

• Assist with the daily running of the office, maintain physical and digital filing systems, and receive visitors, calls and emails.
• Prepare letters, certificates, agreements and quotations, proofread them and apply the company letterhead and format consistently.
• Prepare, update and archive client and company files, keeping confidential information secure.
• Follow up on outstanding balances, visit clients to collect cash or cheque payments, issue receipts or acknowledgement letters and maintain a paid and pending payment tracker.
• Manage the Managing Director's and General Manager's diaries, book and reschedule appointments, arrange travel and prepare meeting documents.
• Carry out any other reasonable administrative duties assigned by the Managing Director or General Manager.

Required profile

• Previous experience in office administration or as a secretary / personal assistant (preferably in Qatar).
• Diploma or bachelor's degree in business administration or a related field.
• Strong written and spoken English; Arabic is mandatory.
• Valid Qatar driving licence or reliable transport for client visits and collections.

Required skills

• Proficiency in MS Word, Excel and Outlook.
• Comfortable with email and online scheduling tools.
• Professional, organised and punctual, able to manage priorities and deadlines.