Project Secretary – Administration

About the role

As a Secretary you will provide secretarial and administrative support to the project management team, ensuring smooth communication and document flow throughout the project lifecycle.

Key responsibilities

• Create, collate and dispatch documents such as letters, spreadsheets, faxes and mailshots.
• Provide telephone support and handle incoming calls for the Project Manager.
• Manage incoming mail, prioritize items and maintain effective filing systems.
• Maintain the Project Manager’s diary electronically and keep staff informed of schedules.
• Attend meetings, take minutes and record action points.
• Book meeting rooms, arrange catering, greet visitors and organise travel and hotel arrangements.
• Maintain document storage and retrieval systems using Primavera Contract Management/EDMS.

Required profile

• Diploma or specialized training from an accredited university.
• Fully computer literate with strong proficiency in Microsoft Office.
• Experience in document control and tracking using EDMS, preferably Primavera Contract Management.
• Fluent in written and spoken English; Arabic fluency highly preferred.
• Ability to communicate effectively with internal and external stakeholders.
• Previous experience working in the Gulf region.

Required skills

• Microsoft Office applications.
• Primavera Contract Management.
• Electronic Document Management Systems (EDMS).

What we offer

• Employee ownership model with annual bonus opportunities.
• Medical and life insurance according to local plans.
• Competitive annual leave and enhanced maternity/paternity leave.
• Support for professional membership subscriptions.
• Learning and career development through project variety and structured programs.
• Inclusive culture committed to equality, diversity and inclusion.