Administration Assistant

About the role

This Administration Assistant position in Doha, Qatar (Engineering job family, reference 197165) provides advanced, diversified and confidential administrative and secretarial support. The role covers a wide range of clerical and administrative tasks, from generating business documentation to managing documents and coordinating travel.

Key responsibilities

• Generate business documentation such as presentations and spreadsheets, prepare charts and compile reports, and keep files complete and properly maintained.
• Follow set procedures for administrative tasks, establish and maintain filing systems, categorise manuals and invoices, and manage and co-ordinate travel needs.
• Research information, initiate assigned tasks, and coordinate internal and external communications.
• Respond to staff complaints and requests for information, explaining procedures and policies.
• Attend and take notes at meetings, record communications (documents and e-mail), and co-ordinate travel arrangements.
• Oversee the creation, distribution and management of documents, ensuring document control procedures are followed, version control is kept and regular audits check completeness and accuracy.
• Act as a liaison between departments and collaborate with cross-functional teams to improve the flow of information and documents.
• Assist in following procurement and finance procedures by understanding the relevant policies.

Required profile

• High school or vocational qualification or diploma.
• At least 1 year of job-related experience.
• Strong decision-making and problem-solving skills.
• Strong interpersonal and verbal communication skills.
• Knowledge of Arabic is an added advantage.

Required skills

• High computer literacy, including MS Office.