Administrative Assistant / Executive Secretary – Immediate Joiner (Filipino)

About the role

This full-time, on-site position is for a Filipino Administrative Assistant / Executive Secretary based in Doha, Qatar. The role supports senior management with a blend of administrative, office-management and procurement duties, ensuring smooth daily operations.

Key responsibilities

• Manage schedules, appointments and correspondence for management.
• Control documents, maintain filing systems and ensure accurate record-keeping.
• Prepare and process purchase orders and follow up on quotations.
• Communicate with vendors and suppliers, coordinate shipments and deliveries.
• Maintain procurement records and support day-to-day office operations.

Required profile

• Strong experience in administrative and executive support.
• Proven experience preparing and processing purchase orders.
• Experience coordinating with vendors and suppliers.
• Ability to follow up on shipments, deliveries and procurement activities.
• Excellent organizational, multitasking and confidentiality skills.
• Finance, accounting, business administration or related education preferred.
• Background in fit-out, interior design, construction or contracting is a plus.

Required skills

• Advanced Excel for calculations, reporting and data analysis.
• Proficiency in Microsoft Office applications (Word, PowerPoint, Outlook).