Administrative Coordinator

About the role

Carnegie Mellon University's Qatar Campus is looking for an Administrative Coordinator to join its team in Doha, Qatar. The role provides administrative and secretarial support, prepares reports, helps with department workflow and may update departmental web content. It is a full-time, fixed-term position with a typical schedule of Sunday to Thursday, 8:30am to 5pm, with occasional evening and weekend hours.

Key responsibilities

• Arrange university-sponsored student and faculty group travel, including visas, hotels and flights within budget
• Plan and coordinate on- and off-site events, handling logistics such as venue, catering, travel and scheduling
• Process travel and reimbursement requests for research assistants and group travel for students
• Submit paperwork for faculty and staff allowance reimbursements
• Process expense reports and purchase orders and assist with department purchases

Required profile

• High school diploma or GED
• Experience in administrative support, data entry, office management and word processing
• Ability to work with a wide range of internal and external partners with integrity
• Background check, child protection clearances (Act 153), motor vehicle record, drug and alcohol screening, fitness-for-duty medical exam and the ability to obtain a Department of Defense security clearance

Required skills

• Organization and planning, with attention to detail
• Problem solving and reasoning
• Clear oral and written communication
• Collaboration and teamwork

What we offer

• Medical, prescription, dental and vision insurance, plus a retirement savings program with employer contributions
• Tuition benefits, paid time off and observed holidays
• Life and accidental death and disability insurance
• Pittsburgh regional transit bus pass, family concierge support and fitness center access