Board Secretary & Governance Officer

About the role

We are seeking a highly experienced, governance‑focused Board Secretary & Governance Officer to provide comprehensive board, shareholder and corporate governance support for a leading diversified business group in Qatar. This critical executive support role ensures the effective administration of board and committee affairs, safeguards confidential information and facilitates seamless communication between the Board of Directors, shareholders, executive management and key stakeholders.

Key responsibilities

• Prepare Board and Committee materials, consolidating strategic, financial and operational information into high‑quality Board packs, PowerPoint presentations and executive briefing notes.
• Coordinate and administer Board of Directors, Committee and Shareholder meetings, including AGMs and EGMs.
• Organise meeting logistics, agendas, attendance confirmations and distribute supporting documentation within established timelines.
• Maintain shareholder records, approvals, resolutions and governance documentation.
• Support the execution and follow‑up of Board and Shareholder decisions.
• Maintain and periodically review governance policies, Board Charters, Committee Charters and Delegation of Authority frameworks.
• Draft and maintain Board minutes, resolutions and governance correspondence.
• Ensure accurate governance records, statutory registers, corporate archives and proper document control.
• Manage governance trackers, approval records, authorized signatory registers and annual governance calendars.
• Monitor Board resolutions, approvals and action items to ensure timely completion.
• Coordinate governance matters with executive management and support governance audits, compliance reviews and reporting requirements.

Required profile

• Highly experienced professional with a strong focus on corporate governance.
• Deep understanding of Board and Committee processes and shareholder relations.
• Excellent organisational and communication skills, with the ability to handle confidential information.
• Strong attention to detail and ability to work closely with senior executives and stakeholders.

Required skills

• Microsoft PowerPoint for preparing Board presentations and reports.