Business Coordinator / Executive Assistant

About the role

A client in Qatar is looking for a highly organized, proactive and dependable Executive Assistant / Business Coordinator to provide comprehensive business, administrative and operational support across several business entities. This is not a traditional secretary role: the successful candidate takes ownership of assignments, works independently and follows through on tasks without constant supervision. The position is full-time and onsite.

Key responsibilities

• Manage administration, correspondence, scheduling, bookings, document filing and record management; organize meetings, prepare agendas, record decisions and track action items.
• Prepare management updates on completed, pending and delayed tasks, and handle confidential information with discretion.
• Track tasks, deadlines, licenses, renewals, agreements, payments and compliance; follow up on delegated assignments within agreed timelines.
• Coordinate with managers, staff, suppliers, contractors and external parties, and maintain accurate records on key business initiatives.
• Research suppliers, products, competitors and business opportunities, source providers, obtain quotations and evaluate proposals and contracts before submission to management.
• Visit business locations for operational checks, support new initiatives, store openings, launches and events, and monitor operational performance and corrective actions.

Required profile

• Bachelor's degree or diploma in Business, Management, Finance, Marketing or a related field preferred.
• Minimum 2-3 years of experience in executive assistance, administration, operations, coordination or business support.
• Experience in hospitality, F&B, retail, trading or services is an added advantage.
• Excellent written and spoken English; Arabic is an added advantage.
• Valid Qatar driving licence and own vehicle are a strong advantage; candidates based in Qatar are preferred.

Required skills

• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Good working knowledge of Google Workspace.
• Strong organization, multitasking, attention to detail and commercial awareness.