Executive Assistant

About the role

A technology services company in Qatar, which delivers digital and IT solutions to government and enterprise clients, is looking for a polished, organised and discreet Executive Assistant to support its Chief of Enabling Unit. The Enabling Unit Office coordinates the corporate functions that keep the business running and works closely with senior leadership. The role manages the executive's schedule and communications, coordinates across departments and keeps projects, events and administration running smoothly.

Key responsibilities

• Manage the executive's calendar, meetings, appointments and correspondence
• Prepare agendas, meeting minutes, reports and presentations, and follow up on action items
• Arrange local and international travel, visas and itineraries
• Track project timelines, deliverables and progress updates
• Coordinate with internal departments for smooth collaboration
• Support HR processes, including onboarding coordination, leave records and documentation
• Plan and run team activities, events and internal meetings
• Coordinate expenses, budgets and invoices
• Maintain organised filing systems and handle confidential information with discretion

Required profile

• Diploma or bachelor's degree in Business Administration, Management or a related field
• 3 to 12 years of experience in administration, executive support or business coordination, ideally in an IT, telecom, consulting, professional services or government-linked organisation
• Previous experience supporting a senior manager or C-level executive is an advantage
• Excellent written and spoken English; Arabic is preferred
• Currently based in Qatar; candidates with a valid residence permit and short notice periods are preferred

Required skills

• Strong command of Microsoft Office (Outlook, Excel, PowerPoint, Word, Teams)
• Excellent organisation, time management and multitasking skills
• Strong communication and stakeholder-management skills
• Professional presence, high integrity and confidentiality

What we offer

• A competitive salary and benefits package
• A role close to senior leadership in a stable, growing technology organisation
• Opportunities for professional development