Executive Secretary – Hotel Pre‑Opening

About the role

Ready to play a key role in bringing a new hotel to life? Join us as an Executive Secretary and be part of the team shaping the successful pre‑opening and launch of voco Doha Central.

Key responsibilities

• Provide professional and proactive administrative support to the General Manager and Executive Office.
• Manage calendars, meetings, appointments, correspondence, and travel arrangements.
• Prepare presentations, reports, minutes, and executive documents.
• Track meeting actions, deadlines, and follow‑ups.
• Coordinate with hotel departments, corporate teams, owners, and external stakeholders.
• Handle confidential information and documents with discretion.
• Support executive meetings, hotel events, VIP visits, and pre‑opening activities.
• Maintain organized records and ensure timely communication and follow‑up.
• Undertake additional responsibilities as required during the pre‑opening and operational phases.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Hospitality, or a related field.
• 3–5 years of experience in executive secretarial, executive assistant, or administrative roles, preferably in hospitality.
• Excellent organizational, communication, and time‑management skills.
• Strong attention to detail and ability to manage competing priorities.
• Professional, discreet, proactive, and service‑oriented attitude.
• Ability to work effectively in a fast‑paced pre‑opening environment.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint