Purchasing Executive - Engineering Supplies

About the role

This position covers purchasing for the Engineering Department and supports other hotel departments as needed. It involves sourcing and negotiating supplies and services such as technical materials, equipment, spare parts and maintenance work, and keeping close contact with suppliers.

Key responsibilities

• Source, evaluate and maintain relationships with suppliers for technical materials, equipment, spare parts and services.
• Obtain and compare quotations on technical specifications, quality, price and commercial terms, then negotiate prices, payment terms, delivery schedules, warranties and other conditions.
• Prepare and process purchase requisitions and purchase orders accurately and on time.
• Review technical specifications, drawings and equipment requirements and coordinate with the Engineering team so that purchases meet the required standards.
• Follow up with suppliers on deliveries, installation, warranties, repairs and technical support.
• Support procurement for AMCs, repairs, maintenance works and technical services.
• Maintain accurate purchasing documentation, quotations, supplier records and supporting documents.
• Monitor supplier performance and identify cost-saving opportunities without compromising quality.
• Ensure all purchasing follows hotel policies, procedures and approval requirements.

Required profile

• Engineering background, preferably in Mechanical, Electrical or a related discipline.
• Purchasing or procurement experience, preferably in a hotel, resort, facility management or technical environment.
• Good knowledge of MEP, HVAC, electrical, plumbing, kitchen equipment, spare parts and maintenance materials.
• Ability to understand technical specifications and work with Engineering teams and suppliers.
• Strong negotiation, supplier management and communication skills; good written and spoken English.
• Strong organization, attention to detail and ability to handle several purchasing tasks at once.

Required skills

• Microsoft Office
• ERP and procurement systems