Administrative Officer

About the role

The Administrative Officer ensures the smooth and efficient day‑to‑day administrative operations of the organization. This role provides comprehensive support to employees, management, and various departments while maintaining accurate records, coordinating office services, and upholding administrative policies.

Key responsibilities

• Manage daily administrative activities, handle correspondence, and maintain filing systems.
• Prepare letters, memos, reports, presentations, and other documents as required.
• Coordinate internal meetings, appointments, events, and ensure confidentiality of information.
• Oversee office and facilities management, including liaison with building management, maintenance contractors, and service providers.
• Monitor office supplies, pantry requirements, and maintain records of assets and equipment.
• Coordinate with vendors for quotations, service contracts, and ensure timely delivery of services.
• Provide administrative support to employees, including onboarding, workspace allocation, access cards, and parking.
• Assist HR with employee engagement activities and internal initiatives.
• Arrange business travel, including flight bookings, hotel reservations, and transportation.

Required profile

• Strong organizational abilities and attention to detail.
• Ability to handle multiple administrative tasks and prioritize effectively.
• Excellent communication skills for internal coordination and vendor interaction.

Required skills