Administrative Officer

About the role

The Administrative Officer ensures the smooth and efficient day‑to‑day administrative operations of the organization. This role provides coordination and support to employees, management, and various departments while maintaining accurate records and overseeing office services.

Key responsibilities

• Manage daily administrative activities, including handling correspondence, emails, and document requests.
• Maintain filing systems for records, documents, and correspondence.
• Prepare letters, memos, reports, presentations, and other administrative documents.
• Coordinate internal meetings, appointments, events, and related logistics.
• Monitor and replenish office supplies, stationery, and pantry items.
• Liaise with building management, landlords, maintenance contractors, and service providers for office requirements.
• Ensure office facilities, meeting rooms, and equipment are in proper working condition.
• Handle maintenance, repair, cleaning, security, pest control, and waste‑management services.
• Manage office access cards, parking arrangements, visitor access, and related procedures.
• Maintain records of office assets, furniture, and equipment.
• Coordinate with vendors for quotations, contracts, renewals, and service delivery.
• Work with Finance and Procurement on purchase orders, invoices, and payments related to administration.
• Support employee onboarding, workspace allocation, access cards, and equipment provisioning.
• Assist HR with employee engagement activities, events, and internal initiatives.
• Arrange business travel, including flight bookings, hotel reservations, and transportation as assigned.

Required profile

• Strong organizational and multitasking abilities.
• Excellent attention to detail and record‑keeping skills.
• Ability to maintain confidentiality of company and employee information.
• Effective communication skills for internal and external coordination.
• Proactive approach to problem‑solving and service improvement.

Required skills