Executive Secretary to CEO

About the role

We are seeking an experienced Executive Secretary to support our Chief Executive Officer in Qatar. The role provides high‑level administrative assistance, ensuring the CEO’s schedule, communications, and documentation run smoothly and confidentially.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings and daily schedule.
• Coordinate internal and external meetings with senior management, government entities, stakeholders and other key contacts.
• Prepare agendas, presentations, reports, minutes and other documents as required.
• Draft, proofread and handle official correspondence on behalf of the CEO.
• Arrange travel, accommodation, transportation and detailed itineraries for the CEO.
• Maintain accurate records of meetings, decisions, correspondence and follow‑up actions.
• Ensure strict confidentiality of sensitive business and executive information.
• Follow up with departments and senior management on action points and deadlines.
• Organise executive meetings, conferences, events and official engagements.

Required profile

• Bachelor’s degree in Business Administration, Management, Secretarial Studies or a related field.
• 5–8 years of experience as an Executive Secretary, Executive Assistant or Personal Assistant supporting senior executives.
• Previous experience supporting a CEO, Managing Director or C‑suite executive is preferred.
• Strong written and verbal communication skills with a high level of discretion.
• Excellent organisational abilities and attention to detail.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook