Executive Assistant

About the role

A leading organization is seeking an experienced Executive Assistant to provide high‑level administrative, operational, and stakeholder coordination support within a dynamic and professional environment. The successful candidate will play a critical role in supporting senior leadership, managing stakeholder engagements, coordinating key initiatives, and ensuring the smooth execution of business operations.

Key responsibilities

• Manage executive calendars, meetings, correspondence, and travel arrangements.
• Prepare reports, presentations, briefing notes, agendas, and meeting minutes.
• Coordinate with internal departments, government entities, regulatory bodies, and external stakeholders.
• Monitor action items, track deadlines, and ensure timely follow‑up on key initiatives.
• Maintain accurate records, official correspondence, documentation, and filing systems.
• Support project coordination, KPI tracking, procurement activities, and administrative processes.
• Organise and coordinate meetings, workshops, conferences, training programmes, and official engagements.
• Prepare stakeholder engagement materials, briefing documents, and executive reports.
• Ensure compliance with governance, documentation control, and administrative procedures.
• Handle confidential information with the highest level of professionalism and discretion.

Required profile

• Bachelor’s degree in Business Administration, Public Administration, International Relations, Management, Law, or a related discipline.
• Minimum 3–5 years of experience in executive support, office management, administration, or stakeholder coordination.
• Proven experience supporting senior executives, directors, or leadership teams.
• Experience working with government entities, regulatory authorities, international organisations, embassies, or public‑sector stakeholders is highly desirable.
• Experience in project coordination, governance, compliance, or document management is advantageous.
• Professional fluency in English is mandatory; proficiency in Arabic is preferred.