Administrative Assistant – Arabic Speaker

About the role

We are seeking an organised Administrative Assistant who is fluent in Arabic and English to support our regional commercial operations from Qatar, assisting KSA projects. The role involves handling bid and tender documentation, coordinating proposals and providing general office support.

Key responsibilities

• Provide administrative assistance to commercial and operational teams across the region.
• Prepare, format and submit bid and tender documents.
• Collect, manage and control documents required for proposals and tender submissions.
• Maintain filing systems and commercial document control.
• Draft reports, presentations and correspondence in Arabic and English.
• Arrange meetings, schedules and travel logistics.
• Liaise with internal departments and external stakeholders to ensure timely submission of documentation.
• Perform general office administration tasks as assigned.

Required profile

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Minimum 2 years of experience in an administrative role, preferably supporting bid/tender or commercial teams.
• Fluent spoken and written Arabic and English.
• Strong organisational and communication abilities.
• Ability to manage multiple priorities while maintaining accuracy and confidentiality.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).