Administrative Assistant – Bid & Tender Support

About the role

We are looking for a proactive and organised Administrative Assistant to support our busy commercial team. The role focuses on bid and tender administration, document control and the preparation of proposal documentation in a fast‑paced environment.

Key responsibilities

• Provide general administrative and clerical support to the commercial team.
• Assist with the preparation, formatting and submission of bid and tender documents.
• Coordinate RFPs, RFQs and other commercial proposals.
• Maintain accurate records, filing systems and document registers.
• Prepare reports, letters, presentations and business correspondence.
• Arrange meetings, manage calendars and organise travel.
• Liaise with internal departments to collect documents required for tender submissions.
• Perform data entry while maintaining confidentiality of commercial information.
• Support procurement, HR and finance with ad‑hoc administrative tasks.

Required profile

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Minimum 2 years of experience in an administrative role.
• Previous experience supporting bid/tender, commercial or proposal teams is highly desirable.
• Strong organisational, time‑management and communication skills.
• High level of accuracy and ability to work under tight deadlines.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint