Administrative Assistant – Purchasing & Office Services

About the role

We are looking for an Administrative Assistant to provide day‑to‑day support for our office in Qatar. The role combines purchasing, office services, and event coordination, ensuring smooth operations and efficient use of resources.

Key responsibilities

• Search for and evaluate suppliers, request quotes and compare conditions to support purchasing decisions.
• Manage the purchase order process, from creation to follow‑up and closure.
• Procure office supplies and materials, including handling the prepaid card used for these purchases.
• Scan, file and archive invoices, guaranteeing proper documentation and traceability.
• Control and reconcile petty cash, recording movements and supporting documentation.
• Organise internal and external events, handling planning and on‑site logistics.
• Coordinate the annual Christmas hamper for employees, from supplier selection to distribution.
• Monitor travel budgets per person, ensuring expenses stay within approved limits.
• Prepare and issue payments to suppliers accurately and on time.

Required profile

• Degree in Administration, Business or a related field.
• 1‑3 years of experience in administrative, purchasing or office support roles.
• Intermediate English; Spanish is a plus.
• Experience with cash control, expense/travel budget follow‑up and corporate event organisation.

Required skills

• Microsoft Excel (intermediate level).
• Microsoft Word (intermediate level).
• Knowledge of Business Central (valuable).