Administrative Consultant – Facility & Contract Management

About the role

The Administrative Consultant will provide comprehensive administrative and operational support to designated departments while overseeing facility and contract management services. This role ensures compliance with contractual obligations, service level agreements, and organizational policies.

Key responsibilities

• Provide day‑to‑day administrative and operational support to assigned departments.
• Supervise and monitor Facility Management service contracts to ensure compliance with contractual obligations and SLAs.
• Coordinate with internal departments, contractors, and external service providers to guarantee uninterrupted support services.
• Monitor contract execution, contractor performance, KPIs, and compliance with contract requirements.
• Conduct regular inspections of facility management services and recommend operational improvements.
• Prepare administrative reports, performance reports, meeting minutes, and management presentations.
• Review contractor invoices, work completion reports, and supporting documentation.
• Track contract deliverables, renewals, variations, and related documentation.
• Support procurement and contract administration activities when required.
• Ensure adherence to organizational policies, procedures, and government regulations.
• Maintain accurate administrative records and documentation.
• Identify operational risks and recommend corrective actions to improve service delivery.
• Perform other administrative and operational duties as assigned.

Required profile

• Bachelor's degree in Business Administration, Public Administration, Facility Management, Engineering or a related discipline.
• 5–8 years of experience in administrative management, facility management, or contract management.
• Previous experience with government, semi‑government, or large corporate organisations is highly preferred.
• Professional proficiency in Arabic (reading, writing, speaking) and English.

Required skills

• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).