Administrative Coordinator

About the role

We are seeking a highly organized and proactive Administrative Coordinator to join our dynamic organization in Doha. The role is central to ensuring smooth day‑to‑day operations, coordinating facilities and administrative services, and supporting internal stakeholders to drive operational efficiency.

Key responsibilities

• Manage facility bookings, maintain scheduling calendars and coordinate event logistics including room setup, equipment, catering and support services.
• Liaise with vendors and service providers, monitor service‑level performance and ensure compliance with health, safety and security standards.
• Provide administrative support to senior management, prepare presentations, reports and business documentation, and maintain organized filing systems.
• Track departmental initiatives, action items and project progress, and facilitate communication across internal departments and external partners.
• Assist with finance‑related administrative tasks such as procurement records, purchase order tracking, expense reimbursement and monthly operational reporting.

Required profile

• 3 to 5 years of experience in administration, operations, facilities coordination or a similar role.
• Proven ability to handle multiple responsibilities across administration, logistics, stakeholder coordination and finance.
• Strong attention to detail, confidentiality and a proactive approach to problem solving.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Excel
• Microsoft Office Suite
• Facility scheduling systems
• Vendor management
• Service‑level monitoring