Administrative Coordinator

About the role

Carnegie Mellon University's Qatar Campus is hiring an Administrative Coordinator in Doha, Qatar, to provide administrative and secretarial support to the department. The role involves preparing reports, helping with department workflow and updating web content, and requires adaptability as the department and organization evolve. It is a full-time, fixed-term position.

Key responsibilities

• Arrange university-sponsored student and faculty group travel, including visas, hotels and flights within budget
• Plan and coordinate on- and off-site events, handling logistics such as venue, catering, travel and scheduling
• Process travel and reimbursement requests for research assistants and group travel for students
• Submit paperwork for faculty and staff allowance reimbursements
• Work with students and groups on travel arrangements before trips and process reimbursements
• Process expense reports and purchase orders and assist with department purchases

Required profile

• High school diploma or GED
• Experience in administrative support, data entry, office management and word processing
• Ability to work with a wide range of internal and external partners with integrity
• Adaptability, attention to detail and the ability to handle multiple priorities accurately
• Must be able to obtain and maintain a Department of Defense security clearance

Required skills

• Data entry and word processing
• Interpersonal, communication, organization and problem-solving skills

What we offer

• Medical, prescription, dental and vision insurance, plus a retirement savings program with employer contributions
• Tuition benefits, paid time off and observed holidays
• Life and accidental death and disability insurance
• Pittsburgh Regional Transit bus pass, family concierge support and fitness center access

Applicants must complete a background check, child protection clearances, motor vehicle record check, drug and alcohol screening, fitness-for-duty assessment and a pre-employment medical exam. The typical schedule is Sunday to Thursday, 8:30am to 5pm, with occasional evening and weekend hours.