Administrative Specialist – Office Operations Support

About the role

The Administrative Specialist provides comprehensive office administrative services and auxiliary support to various business functions. The role focuses on delivering high‑quality administrative assistance, improving operational efficiency, and supporting cost‑effective business operations.

Key responsibilities

• Manage day‑to‑day office administration and vendor relationships.
• Provide executive administration, coordination, and logistics support, including transportation arrangements.
• Handle ERP processes such as materials management, purchase requisition/purchase order creation, invoice processing, and payments.
• Monitor budgets, support cost‑control activities, and ensure internal control compliance.
• Prepare documentation, reports, and maintain confidential records with accuracy.
• Coordinate cross‑functional communication, follow‑up on tasks, and manage multiple priorities.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 10 years of experience in administrative roles, with at least 5 years in a multinational corporation.
• Proven ability to handle confidential information professionally.

Required skills

• Working knowledge of SAP.
• Advanced proficiency in Microsoft Office suite.
• Hands‑on experience with ERP modules for materials, PR/PO, invoicing, and payments.

What we offer

• Opportunity to work in a dynamic, multinational environment.
• Exposure to a wide range of business functions and processes.
• Professional development and career growth prospects.