Business Development Executive Assistant

About the role

This position offers an exciting opportunity to support senior business development leaders within a complex international energy and oil & gas environment. The role combines executive coordination, HSE compliance, commercial support, data management, and logistics to ensure smooth operations across the division.

Key responsibilities

• Provide executive support including calendar management, meeting coordination, travel arrangements, and confidential communications.
• Prepare presentations, reports, meeting materials, and executive correspondence.
• Manage logistics coordination, mission planning, travel, accommodation, visas, and visitor arrangements.
• Support HSE, Integrity, and Compliance requirements in line with company policies.
• Maintain document management systems and archive key Division records.
• Track deliverables, deadlines, and follow‑ups to ensure timely execution of priorities.
• Support commercial activities including quotations, RFS tracking, invoice follow‑up, and coordination with Finance and HQ teams.
• Coordinate onboarding/offboarding activities for staff and secondees.
• Assist with offshore and medical pass applications and facility coordination.
• Maintain internal guidelines and processes related to Technical Service Agreements (TSAs).

Required profile

• 5+ years of experience as an Executive Assistant, preferably within the energy, oil & gas, or international operations sector.
• Strong organisational and multitasking skills with attention to detail.
• Experience supporting senior executives in a fast‑paced environment.
• Excellent communication and stakeholder‑management abilities.
• Professional handling of confidential information.
• Proficiency in administrative tools, reporting, and document management.

Required skills