Chief Secretary

About the role

The Chief Secretary provides high‑level administrative support to the Chief Officer, ensuring smooth day‑to‑day operations of the department. This role coordinates meetings, manages communications, and oversees the preparation of reports and official documents while maintaining strict confidentiality.

Key responsibilities

• Coordinate and schedule meetings for the Chief Officer, resolve conflicts and prepare accurate minutes.
• Manage incoming and outgoing correspondence, draft emails, memos and letters with a professional tone.
• Oversee the compilation and submission of monthly and ad‑hoc reports across the Group.
• Maintain an organized filing system for all documentation and ensure proper record‑keeping.
• Supervise administrative staff, monitor workflow and ensure compliance with company policies and regulatory standards.
• Facilitate communication between internal departments, ministries and external agencies.
• Ensure confidentiality of all sensitive information and correspondence.

Required profile

• Minimum 5 years (60 months) of experience in a senior administrative or secretarial role.
• Strong organizational and time‑management abilities.
• Excellent written and verbal communication skills.
• Proven track record of handling confidential information with discretion.
• Experience supervising administrative personnel and coordinating cross‑functional teams.
• Familiarity with corporate reporting and compliance requirements.

Required skills

• Scheduling