Executive Assistant

About the role

The Executive Assistant provides high‑level secretarial and administrative support to the Chief of a Strategic Business Unit (SBU) within a leading IT services provider. The role requires anticipating business priorities, handling confidential information with discretion, and delivering complex tasks quickly with minimal supervision.

Key responsibilities

• Act as the primary liaison between the SBU Chief, internal teams, clients, and external partners, prioritising and escalating matters as needed.
• Draft, review and send communications on behalf of the SBU Chief.
• Organise and prepare meetings, manage logistics, gather documents and track follow‑up actions.
• Answer calls, relay messages and keep the SBU Chief informed of time‑sensitive issues.
• Track key deliverables, collate presentations and data, and maintain organised digital files.
• Coordinate expense reports and submit them for approval.
• Plan and execute team activities such as staff meetings, all‑hands, off‑sites and social events.

Required profile

• Diploma or bachelor’s degree in Business Administration or a related field, or equivalent qualification.
• Fluent in English; Arabic is preferred.
• Minimum 5 + years of experience as an Executive Assistant supporting senior leadership.
• Previous experience in a medium to large IT solutions company.

Required skills

• Proficiency in Microsoft Excel for data analysis.
• Proficiency in Microsoft Word for documentation.
• Proficiency in Microsoft PowerPoint for presentations.
• Familiarity with project‑management tools to track initiatives and support collaboration.