Executive Legal Secretary

About the role

We are looking for a highly organized, discreet, and proactive Executive Legal Secretary to support the Legal Department and senior legal leadership at Qatar Free Zones Authority. The role ensures smooth administration of legal operations, executive support, document management, and coordination with internal and external stakeholders in a fast‑paced environment.

Key responsibilities

• Provide high‑level administrative and executive support to senior legal leadership.
• Manage complex calendars, schedule meetings, coordinate travel, and oversee departmental logistics.
• Draft, format, and manage correspondence, reports, presentations, contracts and other legal documents.
• Maintain organized legal records, files and document repositories in compliance with governance requirements.
• Coordinate with internal and external stakeholders on legal, corporate and administrative matters.
• Monitor legal deadlines, contractual obligations, regulatory submissions and other critical activities.
• Assist legal operations with documentation, approvals, workflow coordination and department administration.
• Prepare management reports, board materials and other executive‑level documentation as required.
• Support continuous improvement initiatives for legal administration processes.

Required profile

• Proven experience in a legal department, corporate legal environment, executive support or similar administrative role.
• Strong understanding of legal documentation, records management and administrative processes.
• Exceptional organizational, planning and time‑management abilities with high attention to detail.
• Demonstrated ability to handle confidential and sensitive information with utmost discretion.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams