Office Manager / Office Administrator

About the role

iHeartArabi is launching its Doha office and needs a highly organized Office Manager to serve as the operational backbone. You will ensure a professional, efficient, and welcoming environment while supporting employees, visitors, vendors, and leadership.

Key responsibilities

• Manage day‑to‑day office operations, procurement, and facilities to keep the workspace functional and well‑maintained.
• Oversee vendor relationships, negotiate contracts, and coordinate maintenance, cleaning, security, and studio recording schedules.
• Support HR processes: job posting, candidate screening, onboarding, immigration assistance, and act as the first point of contact for employee concerns.
• Provide executive administrative support, schedule meetings, manage conference‑room and podcast‑studio calendars, and handle hospitality.
• Ensure compliance with local regulations, maintain accurate company records, and liaise with government offices.

Required profile

• Bachelor's degree or equivalent experience.
• Minimum 2 years of experience in office management, administration, executive support, or facilities management, preferably in a corporate or multinational setting.
• Excellent verbal and written communication in English and Arabic.
• Strong organizational, multitasking, and problem‑solving abilities with a proactive, self‑motivated attitude.

Required skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience managing vendors, budgets, and facilities.