Personal Assistant to the Group Chief Corporate Affairs Officer

About the role

The Personal Assistant to the Group Chief Corporate Affairs Officer provides administrative and secretarial support so that the executive's daily activities run smoothly and efficiently. The role covers managing schedules, coordinating meetings, handling correspondence, arranging travel and following up on important tasks, with a high level of professionalism and confidentiality.

Key responsibilities

• Manage the daily calendar, appointments and schedule of the Group Chief Corporate Affairs Officer.
• Coordinate internal and external meetings, including scheduling, sending invitations and preparing documents.
• Handle incoming emails, phone calls, correspondence and requests, with timely responses and follow-ups.
• Prepare, format and proofread letters, reports, presentations and other official documents.
• Attend meetings when required, prepare minutes and follow up on action points.
• Arrange business travel, including flights, hotels, transport and itineraries.
• Act on behalf of the executive with internal departments, senior management and external stakeholders.
• Maintain filing systems and keep documents and records organised and up to date.
• Assist in coordinating corporate events, official visits and departmental activities.
• Monitor pending tasks and follow up to ensure deadlines are met.
• Handle confidential information with discretion and perform other administrative duties as assigned.

Required profile

• 3-4 years of experience as a Personal Assistant, Executive Assistant, Secretary or Administrative Assistant.
• Bachelor's degree or diploma in Business Administration, Office Management or a related field preferred.
• Good command of English; Arabic is an advantage.

Required skills

• Good organisational and time-management skills, able to handle multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Good knowledge of Microsoft Office, especially Outlook, Word, Excel and PowerPoint.
• Ability to prepare professional correspondence, reports and presentations.
• Ability to work independently, take initiative and meet deadlines.
• High level of professionalism, discretion and confidentiality.
• ERP knowledge, preferably SAP, is an advantage.