Project Coordinator - Marine Services

About the role

Global Maritime, a marine, offshore and engineering consultancy, is hiring a Project Coordinator for its Qatar office. Reporting directly to the Country Manager, the role sits in the Marine Services Department, which supports marine operations and offshore projects by coordinating subcontractors safely, efficiently and in compliance. The coordinator works with clients, vendors, agents, finance teams and operational staff to keep project execution running smoothly.

Key responsibilities

• Maintain accurate, up-to-date records of subcontractors and personnel, including qualifications, medical certificates, visas, training records and travel arrangements.
• Identify upcoming document expirations and coordinate renewals in advance.
• Coordinate visas, port passes, travel, accommodation and logistics while keeping costs under control.
• Process timesheets, purchase orders, invoices and vendor documents through NetSuite in line with company procedures and client requirements.
• Maintain reliable filing systems and provide management with real-time workforce availability and compliance data.
• Support monthly ESG reporting and HSEQ activities such as equipment calibration coordination, first aid kit maintenance and reporting.
• Act as a central point of coordination for operational documentation, mobilization logistics, compliance records and stakeholder communications.

Required profile

• Bachelor's degree and/or relevant experience in marine, offshore, crewing, logistics, project support or subcontractor coordination.
• Experience with document management systems and compliance-related personnel records.
• Strong knowledge of mobilization and demobilization, visas, port passes and international travel.
• Fluent written and spoken English; Arabic is an advantage.
• Knowledge of Middle Eastern business practices, preferably in Qatar or the wider Gulf region.
• Excellent communication and stakeholder management skills, highly organized and able to work independently and in a team.

Required skills

• Microsoft Office, including database and tracker maintenance.
• Processing timesheets, invoices and purchase orders.
• NetSuite for processing timesheets, purchase orders and invoices.