Project Secretary

About the role

The Project Secretary provides essential secretarial and organisational support to the Project/Client Management team, ensuring smooth daily operations and effective communication across the project.

Key responsibilities

• Receive and screen telephone calls and visitors.
• Draft incoming and outgoing correspondence, letters and emails.
• Organise archives and file both paper and electronic documents.
• Support the preparation of reports and presentations using appropriate software.
• Attend meetings, take notes and produce meeting reports.
• Arrange international travel, manage complex itineraries and verify passport/visa requirements.
• Order office supplies and manage material requisitions.
• Process project‑related travel and expense claims when required.

Required profile

• Master's or Bachelor's degree in Business Administration or a related engineering discipline.
• Minimum 3 years of experience in office administrative positions, preferably in oil & gas, upstream offshore, or energy sectors.
• Fluency in English (both spoken and written).
• Demonstrated ability to handle confidential information and multitask in a fast‑paced environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• SAP
• Calendar organisation

What we offer

• Permanent, project‑based contract.
• Comprehensive corporate benefits package.
• Office‑based role with a 45‑hour work week.
• Opportunity to work in a global leader of engineering and construction for the energy sector.