School Administrator

About the role

The School Administrator provides essential administrative support to ensure the smooth operation of the school. Working closely with heads, teachers, parents and external partners, the role combines office management, communication and data handling responsibilities.

Key responsibilities

• Prepare and email letters to parents using Workday software.
• Arrange bus bookings and coordinate transportation logistics.
• Draft, type and dispatch reports, articles, letters and school newsletters.
• Check all school correspondence before it is sent to parents.
• Maintain office systems, including data management, filing and record keeping.
• Prepare letters, presentations and reports using appropriate IT resources.
• Coordinate, distribute and collate documentation between homes and schools.
• Respond quickly and efficiently to parent queries via email, phone and in person.
• Manage mail merges, stationary orders and school portal updates.
• Process leaving requests, attendance reports and extracurricular activity setups.

Required profile

• Demonstrates the highest level of confidentiality and professionalism.
• Strong organisational skills with the ability to streamline processes.
• Excellent communication skills for interacting with parents, staff and external partners.
• Ability to work independently while supporting heads, teachers and families.

Required skills

• Workday software proficiency.
• Microsoft Office suite (Word, Excel, PowerPoint) for letters, presentations and reports.
• Data management and filing system expertise.
• Mail‑merge capabilities.