Senior Administrative Coordinator

About the role

The Senior Administrative Coordinator will serve as a key operational partner within the Student Affairs department at Carnegie Mellon University in Qatar, ensuring smooth execution of programs, services, and initiatives that enhance the student experience.

Key responsibilities

• Coordinate fiscal resources, including contracts, purchase orders, budget forecasting, and expense reporting for a ten‑member team and multiple student initiatives.
• Manage scheduling, logistics, and administrative processes for departmental events, international travel, and guest itineraries.
• Maintain electronic and physical filing systems, reconcile procurement card transactions, and produce regular budget and outcome reports.
• Develop and continuously improve departmental SOPs, process maps, checklists, and other tools to increase efficiency and accountability.
• Provide administrative support to 25‑35 student clubs, including financial guidance, training, and issue resolution.
• Serve as liaison with Business Operations, Finance, Facilities, Computing Services, the Registrar, and external vendors.

Required profile

• Proactive, solutions‑oriented professional with strong judgment and the ability to manage competing priorities.
• Excellent interpersonal and communication skills, capable of building relationships across students, staff, faculty, and external partners.
• High level of discretion, adaptability, and confidence in navigating complex processes.

Required skills

• Advanced organizational and project‑management abilities.
• Experience with budgeting, procurement, and financial administration.
• Proficiency in preparing agendas, meeting minutes, and follow‑up actions.