Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to senior management at Jfin Oasis – Mary Café, ensuring smooth daily office operations. This full‑time, on‑site position in Doha focuses on calendar management, meeting coordination, travel logistics, and confidential document handling.

Key responsibilities

• Manage senior executives’ calendars and schedule meetings.
• Coordinate internal and external meetings, including logistics and minutes.
• Prepare and proofread correspondence, reports, and presentations.
• Arrange travel itineraries, accommodations, and related documentation.
• Maintain confidential files, records, and filing systems.
• Support company secretarial tasks and corporate compliance documentation.
• Respond to inquiries professionally and in a timely manner.
• Liaise with internal departments and external partners to facilitate smooth operations.

Required profile

• Strong clerical abilities, including document preparation, filing, data entry, and record management.
• Excellent written and verbal communication skills.
• Proven experience in executive administrative assistance.
• Knowledge of company secretarial work and basic corporate compliance.
• Customer‑service mindset with discretion and problem‑solving skills.
• Diploma or bachelor’s degree in Business Administration, Office Management, or related field preferred.
• Fluency in English; Arabic is an added benefit.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Digital collaboration tools