Proposal Support Coordinator

About the role

We are seeking a highly organized Proposal Support Coordinator to provide on‑ground assistance for proposal submissions and tender management in Doha, Qatar. The role serves as the primary link between local stakeholders and remote proposal teams, ensuring smooth coordination and timely delivery of bids.

Key responsibilities

• Provide on‑ground support in Doha for proposal submissions managed remotely.
• Manage tender portal activities, including RFP purchases, document downloads, clarification tracking, and proposal submissions.
• Monitor and coordinate proposal‑related communications received through the office reception and shared mailboxes.
• Disseminate client clarifications and submission requirements to relevant stakeholders promptly.
• Handle physical submission requirements such as arranging signatures, printing, document compilation, and delivery coordination.
• Act as the local point of contact for tasks requiring in‑country presence and office coordination.
• Support Arabic and English proposal requirements, including basic document reviews, formatting checks, and compliance verification.
• Track submission timelines and ensure all proposal deadlines are met.
• Maintain accurate records and archives of tenders, proposals, correspondence, and supporting documentation.
• Coordinate with internal teams to ensure complete and compliant proposal submissions.

Required profile

• Bachelor’s degree or equivalent qualification.
• 2–5 years of experience in proposal coordination, bid support, tender administration, or project coordination.
• Experience with tender portals and procurement platforms preferred.
• Fluent in English; Arabic language skills highly preferred.
• Based in Qatar or holding transferable sponsorship preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint