Administration Coordinator

About the role

We are recruiting an Administration Coordinator for the Ground Services department in Doha. The role provides essential administrative and secretarial support, handling confidential information and representing the department in communications.

Key responsibilities

• Perform secretarial and administrative duties to ensure smooth department operations.
• Manage calendars, travel arrangements, and communication records (documents, faxes, mail).
• Handle multiple tasks and projects while meeting deadlines and maintaining data integrity.
• Establish and maintain a confidential filing system for department correspondence and source materials.
• Prepare, distribute, and respond to correspondence, emails, and telephone calls.
• Follow up with other sections/departments to ensure request completion.
• Arrange office equipment for new and existing staff and maintain department asset records.
• Undertake additional duties as directed by the Head of Department.

Required profile

• Bachelor’s degree with at least 2 years relevant experience, or Diploma/High School with 3 years experience.
• Excellent written and spoken English.
• Strong communication and computer skills.
• Ability to work in a cross‑cultural environment while maintaining confidentiality.
• Motivated, responsible, and focused.

Required skills

• Computer skills