Department Administrator Senior - Project Manager Support

About the role

Baker Hughes is looking for a Department Administrator Senior to join its Project Management team. You will provide administrative and operational support to Project Managers throughout the execution of service projects, coordinating project documentation, orders and materials, ERP transactions, reporting and invoicing support so that projects run efficiently and on time.

Key responsibilities

• Provide day-to-day administrative and operational support throughout the project lifecycle.
• Maintain accurate project documentation, records, reports, schedules, trackers and correspondence.
• Update project data and keep information accurate in the applicable systems.
• Support order management and ERP activities, including order follow-up, material status, documentation and transaction coordination.
• Coordinate with Planning, Materials, Logistics, Engineering, Sourcing, Finance and other internal functions.
• Support invoicing by collecting required documentation and processing invoice requests.
• Prepare routine project and customer status reports under the guidance of the Project Manager.
• Identify and escalate documentation, material, order or process discrepancies that could affect project execution.
• Support compliance with project processes, procedures, contractual requirements and documentation standards.

Required profile

• Bachelor's degree from an accredited university, or a High School Diploma/GED with at least 5 years of relevant services experience.
• Fluent English, written and spoken.
• Strong administrative, organizational, coordination and follow-up skills, with the ability to manage multiple priorities and tasks at once.
• Attention to detail and accuracy in maintaining project records and data.
• Effective communication and collaboration across functions and stakeholders.
• Proactive, structured approach with strong follow-through; able to work independently and identify discrepancies.
• Willingness to learn project management processes and develop broader project coordination capabilities.

Required skills

• Proficiency in Microsoft Office, particularly Excel.
• Experience with Oracle ERP systems (preferred).

What we offer

• Flexible working arrangements aligned with business and customer requirements.
• Work-life balance policies and wellbeing activities.
• Private medical care options, life insurance and disability programs.
• Tailored financial programs and additional elected or voluntary benefits.