Executive Assistant (Procurement & Contracts)

About the role

An experienced, highly organized and proactive Executive Assistant is sought to provide high-level executive and operational support to the CEO and Executive Office in Doha, Qatar. The role also covers procurement, tender coordination, contract administration and financial documentation, working closely with the CEO, Finance, E&T, Operations and other stakeholders. Immediate joining is preferred.

Key responsibilities

• Support the CEO and Executive Office: manage calendars, appointments, meetings, travel and logistics, and prepare and review correspondence, reports, presentations and agendas.
• Coordinate board and executive meetings, track action points and pending decisions, and handle sensitive contracts, financial information and HR matters with strict confidentiality.
• Assist with tenders, RFPs, RFQs, BOQs and commercial submissions, and coordinate with project teams, suppliers and consultants to collect documentation.
• Support procurement: purchase requisitions, LPOs, POs, work orders, supplier records and tender deadlines.
• Assist with contract preparation, review, filing and renewal follow-ups, and coordinate with Finance and Operations on invoices, payments and approvals.
• Monitor pending approvals, support management reporting, document control and process improvement, and liaise with clients, consultants and external partners.

Required profile

• Bachelor's degree in business administration, management, office administration or a related field.
• Minimum 3-5 years of experience in executive assistance, senior management support, operations coordination, procurement or contract administration.
• Experience supporting a CEO, Deputy CEO or Managing Director is highly preferred; experience across multiple departments or subsidiaries is an advantage.
• Excellent written and verbal communication, discretion, attention to detail and ability to manage competing priorities.
• Preferred: experience in Qatar, immediate availability, and a mix of C-level support and procurement/contract experience.

Required skills

• Microsoft Outlook, Word, Excel and PowerPoint.
• Advantageous: ERP systems, document management systems or electronic signature platforms.