Remote Virtual Administrative Assistant

About the role

We are seeking a highly organized, proactive, and detail‑oriented Virtual Administrative Assistant to provide comprehensive remote administrative support to our team. The role involves managing calendars, communications, and documentation while ensuring confidentiality and high‑quality output.

Key responsibilities

• Manage calendars, appointments, meetings and scheduling across multiple time zones.
• Organise and maintain digital files, documents, records and electronic filing systems.
• Prepare reports, presentations, spreadsheets and business documents.
• Draft, proofread and edit emails, letters and internal communications.
• Monitor and respond to emails, serve as primary point of contact for internal and external communications.
• Coordinate virtual meetings using Zoom, Microsoft Teams or Google Meet, take notes and prepare summaries.
• Arrange meetings, travel itineraries and coordinate with clients, vendors and team members.
• Respond to customer inquiries via email, chat or phone and maintain professional relationships.
• Update databases, CRM systems and spreadsheets, generate weekly and monthly reports.
• Assist with invoicing, expense tracking and basic bookkeeping support.

Required profile

• High school diploma or equivalent (Associate’s or Bachelor’s preferred).
• Proven experience as a Virtual Assistant, Administrative Assistant or similar role.
• Excellent written and verbal English communication skills.
• Strong organisational, time‑management and independent‑working abilities.
• High attention to detail, accuracy and ability to handle confidential information responsibly.

Required skills

• Zoom
• Microsoft Teams
• Google Meet
• CRM systems
• Excel
• Spreadsheets