Team Assistant

About the role

The World Health Organization is seeking a proactive Team Assistant to support its country office operations. The role ensures smooth administrative processes, facilitates travel arrangements, and provides essential secretarial support to staff and visitors.

Key responsibilities

• Receive, screen, and process correspondence and requests, ensuring timely follow‑up.
• Draft, type, and format letters, reports, and presentations in line with the WHO Style Guide.
• Arrange staff travel, submit travel requests in the Global Management System, and manage flight and hotel bookings.
• Prepare meeting materials, send invitations, handle logistics, and provide secretarial support during meetings.
• Welcome visitors and callers, schedule appointments, and maintain reference files.
• Process administrative transactions in GSM, including procurement and payment follow‑up.
• Cover for other assistants as needed and monitor office stationery supplies.
• Maintain office premises records, publication lists, and logistical support for office activities.

Required profile

• Secondary education with secretarial/administrative training; a university degree in business administration or social sciences is an asset.
• Minimum three years of relevant secretarial or administrative experience; UN system experience is desirable.
• Good knowledge of WHO rules, manuals, procedures, and the WHO Style Guide.

Required skills

What we offer

• Opportunity to work within an international health organization.
• Professional development and exposure to global health initiatives.