Executive Secretary (Female, Arabic speaker preferred)

About the role

The Executive Secretary will provide comprehensive administrative support to senior executives, ensuring smooth daily operations. The role demands high professionalism, strong organizational abilities, and the capacity to handle multiple tasks in a fast‑paced environment, preferably within the construction sector.

Key responsibilities

• Manage executive calendars, appointments, meetings and travel arrangements.
• Screen, prioritize and respond to incoming calls, emails and correspondence.
• Prepare, edit and format reports, presentations and business documents.
• Maintain an organized filing system for efficient document retrieval.
• Coordinate meetings, conferences and internal/external events, recording minutes and ensuring follow‑ups.
• Monitor office supplies and handle routine administrative duties.
• Draft professional communications and assist in reviewing contracts and official documents.
• Uphold strict confidentiality of sensitive information.

Required profile

• Female Arabic speaker preferred.
• Proven experience as an Executive Secretary, Personal Assistant or similar role.
• Prior experience in the construction or real‑estate sector is highly preferred.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills in English and Arabic.
• Ability to work under pressure and meet tight deadlines.
• Bachelor’s degree in Business Administration or a related field (preferred).

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.