Executive Assistant – High-Level Support for Senior Leaders

About the role

We are seeking an Executive Assistant to provide high‑level administrative, organizational, strategic and analytical support to senior leadership. The role involves managing schedules, coordinating meetings, handling confidential information and acting as a trusted partner to ensure smooth day‑to‑day operations.

Key responsibilities

• Provide high‑level administrative support, including correspondence, meeting coordination, presentation preparation and report drafting.
• Serve as a primary point of contact between senior leaders, internal teams, external partners and clients, building strong professional relationships.
• Conduct research on business opportunities, industry trends and competitors, delivering insights to inform decisions.
• Support basic financial reporting, budgeting, expense tracking and analysis.
• Prepare, review and manage presentations, contracts, business documents and confidential information with accuracy.
• Assist with project‑management activities: track deadlines, coordinate resources, follow up with stakeholders and monitor progress.
• Manage complex calendars, coordinate meetings, prepare agendas and ensure follow‑up actions are captured.
• Provide day‑to‑day administrative assistance and proactively follow up on key actions and commitments.

Required profile

• Bachelor’s degree in Business Administration or a related field preferred.
• Proven experience as an Executive Assistant, Personal Assistant, Business Coordinator or similar supporting senior leadership.
• Strong organizational, communication, interpersonal and analytical abilities.
• Business acumen with understanding of organizational processes and financial reporting.
• Professional handling of confidential information and ability to adapt quickly in a fast‑paced environment.

Required skills

• Advanced proficiency in Microsoft Office.
• Advanced proficiency in Google Workspace.
• Experience with productivity and collaboration tools such as Notion.
• Experience with project‑management tools such as Jira.
• Familiarity with CRM platforms.