Executive Secretary to Operational & Technical Affairs Director and CFO

About the role

We are looking for a highly organized Executive Secretary to provide high‑level support to the Operational & Technical Affairs Director and the Chief Financial Officer. The role involves managing executive office operations, coordinating strategic communications, and ensuring efficient document control while upholding confidentiality and corporate governance standards.

Key responsibilities

• Serve as the primary coordination point between the Operational & Technical Affairs Directorate, Finance Directorate, and all company departments.
• Manage daily schedules, appointments, meetings and priorities for the Director and CFO, including travel logistics.
• Screen, prioritize and coordinate incoming correspondence, reports, requests and official documents.
• Prepare executive correspondence, memoranda, reports, presentations, speeches and confidential documents.
• Coordinate internal and external meetings, prepare agendas, compile supporting documentation, record minutes and monitor action‑item completion.
• Maintain electronic and hard‑copy filing and document‑control systems, ensuring compliance with records‑management policies.
• Monitor executive action plans, follow up on management decisions and deadlines with relevant departments.
• Support executive management during audits, inspections, board meetings and strategic initiatives.

Required profile

• Proven experience in executive administration or senior secretarial support.
• Strong ability to handle confidential and sensitive information.
• Excellent organizational and coordination skills across multiple departments.
• Familiarity with corporate governance, records‑management and compliance requirements.
• Effective written and verbal communication in English.

Required skills