Executive Secretary to Operations & Finance Directors

About the role

The Executive Secretary provides high‑level administrative and coordination support to the Operational & Technical Affairs Director and the Chief Financial Officer. The role ensures smooth office operations, effective communication, and rigorous document control while maintaining confidentiality and corporate governance standards.

Key responsibilities

• Serve as the primary liaison between the Operational & Technical Affairs Directorate, Finance Directorate, and all company departments.
• Manage daily schedules, appointments, meetings, and travel logistics for the Director and CFO.
• Prepare executive reports, presentations, correspondence, memoranda, speeches, and confidential documents.
• Coordinate internal and external meetings, draft agendas, record minutes, and track action items.
• Maintain electronic and hard‑copy filing systems and ensure compliance with records‑management policies.
• Monitor executive action plans, follow up on decisions, and support audits, board meetings, and strategic initiatives.
• Assist in the preparation of budgets, business plans, departmental reports, and other strategic documentation.

Required profile

• Proven experience in executive administration or senior secretarial support.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication, with a high degree of professionalism and discretion.
• Ability to work collaboratively across finance, operations, HR, legal, and other functions.

Required skills