Freelance Executive Assistant with C-Suite Support Experience

About the role

The People Group, a fractional talent and support business, is looking for a highly skilled, tech-savvy Executive Assistant with strong AI and automation experience to join its talent pool on a freelance basis. You will support founders and senior leaders by managing operations, optimizing workflows and using AI tools to improve efficiency. This is a fully remote, fractional role supporting clients across multiple time zones, and it is described as an urgent hiring opportunity.

Key responsibilities

• Manage calendars, schedule meetings and appointments, and coordinate travel arrangements and accommodations
• Prepare and edit documents, reports and presentations; handle phone calls, emails and correspondence
• Organize and maintain files, records and databases; help prepare meeting agendas and take minutes
• Collaborate with team members, arrange and coordinate events and conferences, and perform ad-hoc administrative tasks
• Respond to and manage client requests professionally and accurately

Required profile

• Experience in a fractional, freelance or contract-based role
• Demonstrated experience supporting multiple executives or clients at once
• Ability to work independently and remotely, with a flexible schedule and availability
• Willingness to meet clients in person occasionally if requested
• Experience with HNW individuals, family offices or business leaders is preferable but not essential

Required skills

• AI tools such as ChatGPT, Claude and Gemini, with prompt writing and optimization
• Workflow automation (Zapier, Make)
• MS Office and Google Suite
• Project management tools, video conferencing and online collaboration tools
• Office management systems and procedures