Office Administrator / Secretary

About the role

Polyline Design & Construction is looking for a highly organized Office Administrator / Secretary to keep daily operations running smoothly. You will support management, coordinate schedules, handle correspondence, and maintain project documentation in a fast‑paced construction environment.

Key responsibilities

• Manage daily office operations, filing systems, and document control.
• Prepare letters, reports, presentations, and meeting minutes.
• Handle incoming/outgoing communications, including emails and phone calls.
• Maintain calendars, arrange meetings, and coordinate travel for management.
• Support client and vendor interactions, follow‑up on proposals and project updates.
• Monitor office supplies, equipment maintenance, and facility upkeep.
• Assist with invoice preparation, expense tracking, and administrative reporting.

Required profile

• Bachelor’s degree or Diploma in Business Administration, Office Management or related field.
• Minimum 2 years of administrative or secretarial experience.
• Experience in engineering, architecture or construction is preferred.
• Excellent English communication; Arabic is a plus.
• Professional appearance and strong customer‑service attitude.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong organizational and multitasking abilities.
• Attention to detail and ability to handle confidential information.